Robin uses a variety of methods to know when someone is in a room.
One way is through the display app, Rooms. Rooms is a companion app for Robin that runs on iPads and Android tablets. Mount displays outside of conference rooms to keep schedules and events updated in real time.
Introduction to Rooms
Start impromptu meetings from the display
Rooms will let you know how long the space is available for until the next meeting (e.g. Available for 85 minutes).
Can you book a future event from Rooms
You may notice that Robin's room display app only allows ad hoc meetings. This is intentional and is one of the ways we help keep your office running smoothly. Follow this guide to learn more.
Check in to scheduled meetings, and mark rooms as in use
View the daily agenda for the space
View the event organizer and event attendees
View info about the space, and system info for the display
Alert facilities teams to any problems with the room Pro+ plans
See availability of nearby spaces
Rooms background colors, decoded
Green = Available
Green means go. This room is available for you to use now. Rooms will let you know how long the space is available for until the next meeting (e.g. Available for 2 hours).
Yellow = Booked
Yellow shows the room is booked, but no one has checked in. To check in, tap Start this meeting or post presence through beacons and the Robin mobile app.
Red = In Use
Red shows when the room is in use. Someone has started a meeting or is currently posting presence through their mobile phone.
The above color decoding is based on Room's default colors. If you'd like to skip the confirmations and have your displays show booked/available states only, simply use the same hex value for both "In use" and "Booked" states. Learn more on custom color settings here.
Manage display settings
Administrators may remotely manage display settings by navigating to the management page for the space it's paired with. First, navigate to Manage > Offices in the web dashboard. Then click the location and the name of the space's display you'd like to update.
Once on the space's page, scroll down to Room Display for a handful of customizations and settings, such as:
- Add a custom logo or theme background
- Enable Abandoned meeting protection
- Customize booking options and control available buttons
- Adjust display brightness to conserve battery
Viewing the activity feed in the web dashboard
Room displays will report activity to a feed in the web dashboard, available from Analytics > Activity Feed.