Getting to know Rooms

Robin uses a variety of methods to know when someone is in a room. 

One way is through the display app, Rooms. Rooms is a companion app for Robin that runs on iPads and Android tablets. Mount displays outside of conference rooms to keep schedules and events updated in real time.

Introduction to Rooms

Start impromptu meetings from the display

Rooms will let you know how long the space is available for until the next meeting (e.g. Available for 85 minutes).

ad-hoc-v3.gif 

 

Can you book a future event from Rooms

You may notice that Robin's room display app only allows ad hoc meetings. This is intentional and is one of the ways we help keep your office running smoothly. Follow this guide to learn more. 

 

Check in to scheduled meetings, and mark rooms as in use 

checkin-extend-gif-v3.gif

 

View the daily agenda for the space 

view-schedule-v3.gif

 

View the event organizer and event attendees 

new_display_recording_for_gif.2018-11-27_14_14_13.gif

View info about the space, and system info for the display

rooms-v3-secondary-screens.003.jpeg

Alert facilities teams to any problems with the room Pro+ plans

rooms-v3-secondary-screens.002.jpeg

See availability of nearby spaces

rooms-v3-secondary-screens.001.jpeg

Rooms background colors, decoded

Green = Available

Green means go. This room is available for you to use now.  Rooms will let you know how long the space is available for until the next meeting (e.g. Available for 2 hours). 

Yellow = Booked

Yellow shows the room is booked, but no one has checked in. To check in, tap Start this meeting or post presence through beacons and the Robin mobile app.

Red = In Use

Red shows when the room is in use. Someone has started a meeting or is currently posting presence through their mobile phone.

The above color decoding is based on Room's default colors. If you'd like to skip the confirmations and have your displays show booked/available states only, simply use the same hex value for both "In use" and "Booked" states. Learn more on custom color settings here

Manage display settings

Administrators may remotely manage display settings by navigating to the management page for the space it's paired with. First, navigate to Manage > Offices in the web dashboard. Then click the location and the name of the space's display you'd like to update. 

Once on the space's page, scroll down to Room Display for a handful of customizations and settings, such as:

 

mask-meeting-titles-gif.gif

 

Viewing the activity feed in the web dashboard

Room displays will report activity to a feed in the web dashboard, available from Analytics > Activity Feed.

Did this article help?