Getting to know Rooms

Robin uses a variety of methods to know when someone is in a room. We call this presence. 

One way is through the display app, Rooms. Rooms is a companion app for Robin that runs on iPads and Android tablets. Mount displays outside of conference rooms to keep schedules and events updated in real time. 

Introduction to Rooms

Start impromptu meetings from the display


Check in to scheduled meetings, and mark rooms as in use 


View the daily agenda for the space to see when it's free next


View the event organizer and event attendees 



View info about the space, and system info for the display


Alert facilities teams to any problems with the room Pro+ plans


See availability of nearby spaces


Rooms background colors, decoded

Green = Available

Green means go. This room is available for you to use now.

Yellow = Booked

Yellow shows the room is booked, but no one has checked in. To check in, tap "Start this meeting" or post presence through beacons and the Robin mobile app.

Red = In Use

Red shows when the room is in use. Someone has started a meeting or is currently posting presence through their mobile phone. 


Manage display settings

Administrators may remotely manage display settings by navigating to the management page for the space it's paired with. First, navigate to Manage > Offices in the web dashboard. Then click the location and the name of the space's display you'd like to update. 

Once on the space's page, scroll down to Room Display for a handful of customizations and settings, such as:




Viewing the activity feed in the web dashboard

Room displays will report activity to a feed in the web dashboard, available from Analytics > Activity Feed.

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