The meeting room display app runs on devices such as iPads or tablets outside conference rooms in the workplace. Room displays show in real time which spaces are occupied or available, and you can book a room on the spot.
Every office is set up differently.
Watch the tutorial
Watch the tutorial or follow the steps below.
Scan the QR code to add the room to new or existing meetings
Scan the QR code with your phone to open the Robin mobile app and complete your booking for a new or an existing event. If the event is within your office's check-in window, Robin checks you in automatically.
Start impromptu meetings from the display
Some offices allow anonymous, on-the-fly room bookings from the display buttons. These bookings are anonymous because the display cannot identify who booked the room. The meetings show only on the room calendar, not on your user calendar.
The display shows how long the space is available until the next meeting (e.g., Available for 85 minutes).
Check in to scheduled meetings & mark rooms as in use
Select check-in on the room display, or scan the QR code to check in from the mobile app.
View the daily agenda for the space
View the event organizer and event attendees
View info about the space and system info for the display
Alert facilities teams about any problems with the room
Room colors, decoded
The room display uses a color for each room status.
Green = Available
Green means go. The room is available for you to use now. The display shows how long the space is available until the next meeting (e.g. Available for 2 hours).
Yellow = Booked
Yellow shows the room is booked, but no one has checked in. To check in, select Start this meeting.
If your office has the meeting check-in button disabled, the room display goes straight to red ("in-use") and assumes the scheduled meeting is in progress.
Red = In Use
Red shows the room is in use. Someone has started a meeting.
These are the room display's default colors. Learn more in Set up custom colors for the room display.
Manage display settings
Admins can manage display settings remotely from the management page of the space the display is paired with. In the web dashboard, go to Manage > Offices, then select the location and the name of the space's display you want to update.