Compatible Apps
- Outlook 2013 or later
- Outlook 2016 for Mac
- Outlook on the Web
This feature empowers meeting attendees in different locations to easily reserve a suitable space in their own office using the Outlook Add-in. Meeting attendees have limited access and can only add or change the event's meeting room by forwarding the event invite to the meeting room they want to add.
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Locate & open the meeting in your Outlook calendar.
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In the event composer toolbar, click the Robin Room Scheduling & Desk Booking app.
- In the Robin Add-in, you'll see a list of rooms that are available for the meeting. Under the room you want to add, click Copy spaces address.
- In the event composer, click Forward to create a new email.
- Paste the copied room address into the "To" field and forward the original meeting invite to this address.
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The room's calendar will automatically accept the forwarded invite if there are no scheduling conflicts.
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Once the room is booked, the meeting organizer and all attendees will receive an email notification with the updated meeting room information.