Meeting attendees can add rooms to events via the Outlook Add-In

Compatible Apps

  • Outlook 2013 or later
  • Outlook 2016 for Mac
  • Outlook on the Web

 

This feature empowers meeting attendees in different locations to easily reserve a suitable space in their own office using the Outlook Add-in. Meeting attendees have limited access and can only add or change the event's meeting room by forwarding the event invite to the meeting room they want to add. 

  1. Locate & open the meeting in your Outlook calendar. 

    opening the event.gif

  2. In the event composer toolbar, click the Robin Room Scheduling & Desk Booking app. opening addin.gif

  3. In the Robin Add-in, you'll see a list of rooms that are available for the meeting. Under the room you want to add, click Copy spaces address. 
  4. In the event composer, click Forward to create a new email.
  5. Paste the copied room address into the "To" field and forward the original meeting invite to this address.
      • copy space address and forward it.gif
  6. The room's calendar will automatically accept the forwarded invite if there are no scheduling conflicts.

    • confirming space is added.gif

  7. Once the room is booked, the meeting organizer and all attendees will receive an email notification with the updated meeting room information.

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