The Space check-in dashboard

Requirements

  • Advanced Analytics
  • Analytics permission: Create & manage custom dashboards

This dashboard dives into space check-ins across an organization and helps admins understand how their organization is using Robin space check-in features and how their check-in policies are impacting the data they are able to see. Space check-ins allow organizations to understand if spaces are actually being utilized and can be a powerful insight into space planning.

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Below are some key use cases and tips on how the report can help admins adjust their settings and policies. 

Total Spaces

The total number of active spaces

Enabling check-ins for spaces is an all-or-nothing setting. This dashboard will prove to be useful if you require check-ins for all your spaces. Understand how many spaces you have in your org that are analyzed in this dashboard.

Total Check-ins

The total number of meetings that were checked into

Get a feel for the volume of check-ins across your meetings over a period of time. If this number is low, you might be seeing low adoption of meeting rooms. You can start to dive into more data in this dashboard to help figure out why check-ins might be low.

Check-in rate

The check-in rate across spaces with a check-in policy and how it's trending based on a previous period

Checking into spaces is important and helpful because it helps validate your meeting room utilization. This chart helps you understand how often spaces are checked into in your office. Seeing low rates may indicate that people are not using spaces or not following the check-in policy. Seeing how this number is trending from previous periods can help you understand if this problem is persisting, increasing, or decreasing.

What is the space check-in rate over time?

Understand the check-in rate over time on spaces to help measure space utilization. You can use this information to help plan for future space needs and space planning. Do you really need as many meeting rooms as you currently have if you are seeing a low check-in rate month over month?

You can drill down into space type (by right-clicking on the bar chart) and see what spaces are not being checked into and are in demand.

What are the most popular check-in methods?

Understand the most popular check-in methods for space bookings to ensure that those methods are widely available across your buildings.

Robin provides you with a number of easy-to-use ways for your organization to check into space. Popular check-in methods may encourage people to check in more often and can be more widely rolled out or communicated to your employees. If you recently rolled out a new check-in method, you can filter the time period to see the adoption rates of that check-in method and try to understand why it's not highly utilized.

How are check-in methods trending?

Understand how the usage of check-in methods has changed over time to ensure that those methods are widely available across your buildings.

Knowing how methods are trending can help you understand when those methods were introduced and how quickly they were adopted. This information helps ensure that more popular check-in methods based on trends are widely available. If you notice drops in check-in methods, you may communicate that new methods are available to help address this problem or check to see if additional problems are preventing these methods from helping you understand utilization, such as wifi issues or the setup of the feature. 

What is the check-in rate across buildings?

Understand check-in rates across buildings to help improve utilization, forecast real estate decisions, and reduce costs.

It's helpful to understand if your check-in rate varies across buildings on your campus. You can start to see if there are policies that are implemented in certain buildings that encourage more check-ins.

What are the most common check-in methods across buildings?

Understand what are the most popular check-in methods for specific buildings to ensure that those methods are widely available.

Go a step further in your analysis and understand how the methods you’ve introduced impact your check-in rate across buildings. You might find that certain methods encourage better check-in rates and can be implemented successfully across more buildings.

FAQ

Will we be able to see insights on space bookings?

A: No at this time. We may release a desk and space bookings dashboards in the coming months.

What if space check-ins are not enabled for a building? Will a customer see data in the space check-in dashboard for this building?

A: The building will show up in the dashboard but will show 100% not checked in for that building.

To learn more about building custom dashboards from these pre-built dashboards, head this way. 

 

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