Getting started: Status boards


The status board offers big-screen signage for real-time availability. With a quick glance at a TV around your office, or a touch of a button on an interactive map, team members can easily reserve spaces & desks based on availability, amenities & location. If your office uses Desks, you can also look up where co-workers are sitting to find a desk nearby. We support 3 types of status boards:

  1. Interactive map or kiosk status board (desks & spaces)
  2. Static map status board (desks & spaces)
  3. Scheduling (list view) status board (spaces only)

Status boards work with most modern browsers, and can display in either landscape or portrait depending on the display. If you already have TV’s in your office, chances are you can use the same system to run status boards. Some TV’s have limited browser support built in, but you’ll have the most reliable experience connecting a separate device like a Chromebit or Airtame.

We’re not able to maintain a list of compatible TV browsers (it’s a REALLY big industry), and we’d recommend testing before deciding to use a separate device or not. We do not have native apps for Apple TV or Roku at this time. You can follow the video below or review the steps in the article for a tutorial on how to setup a status board.  


Interactive map (kiosk) on status board



Static Map on status board


Scheduling on Status board (only supports meeting spaces)


Get started with a status board in a few simple steps:

Configure a board
  • Robin Admins can set up new boards in Dashboard by navigating to Manage Devices >  Create a status board.


Select a board type
  • Choose between a static map (requires maps), scheduling list (maps not required, only supports meeting rooms), or interactive map (requires maps & a touch-enabled display)
    • Note for a scheduling board, by default all spaces are selected for that floor or building. Deselect a space by unchecking the box next to a space name (e.g., some offices may want to only show a specific wing of the building). Maps are already configured by floor. 



Board information
  • Name the board based on its location in your office.
  • Select a building and floor.
  • Do you need to restrict status boards to an IP address?
    Enter in IP addresses (router IP(s)) or IP CIDR blocks to whitelist. Status Boards will only load information on these approved networks.

board_info.pngIf you have maps, drag the map where the status board will live. This will add a "you are here" marker if you've toggled the setting. 


Admins can control which part of the map appears when showing maps on status boards. This is especially useful for folks managing multiple kiosks for nearby areas.  

Toggle the "Show zoomed-in map" setting and then highlight the area of the office you want this map kiosk to focus on. 

Use the corner points to reshape the selection and use the "rotate" button to rotate the selection. 


Admins can rotate the kiosk so that the kiosk's orientation matches the user’s physical orientation. For example, when looking at the kiosk, the left side of the kiosk matches what’s physically to your left.



It can be configured on boards you've already set up by going to Devices > Status boards center tab > select the edit pencil next to board--just be sure to refresh the kiosk web browser once done.



Configure and customize  
  • Select a light or dark display theme.
  • Configure privacy options to manage info displayed on each board.
  • Manage board capabilities; desk booking & people searching abilities.
  • Customize transition duration and time display options.

Then, Activate the status board.



Copy the link 
  • Once you’ve activated the board, copy the unique status board URL. 



Open in a browser
    • Paste the URL link into a browser & make the window full screen (e.g. mini PC or Chromecast).
    • For kiosk boards, the browser must be on a touch-enabled display or input device. 
    • Set the board to fullscreen on your TV. 
    • The board updates automatically as statuses change.

Customize status colors 

Status colors provide a visual symbol to indicate whether a space or desk is occupied or available. By default, Robin uses:

  • Red = In use (spaces only)
  • Yellow = Booked, but not yet confirmed (spaces only)
  • Dark grey = Occupied (desks only)
  • Green = Available (spaces & desks)

Or change the status colors to match your company's branding! Administrators, navigate to Manage > Themes >  "Colors." 

  • By default, custom colors are applied on the organizational level. To apply the colors to only a particular location, use the dropdown menu in the top right corner to select a building. 
  • Play around with the color hex and preview what it will look like on maps and/or room displays. You can also choose a light or dark background. 
  • Note:
    • These colors apply to spaces that appear on a map on status board, room display, and time pills in the dashboard.
    • The color that represents the “available” status applies to desks that appear on a map in status board, the mobile app, and the dashboard.


Editing or deleting a status board

If you delete a status board for a building or level and then recreate the same board, the dashboard will activate a new link. Be sure to copy the updated link to your status board device (the old link will no longer be valid).

To edit or delete a status board, go to Manage > Devices > Status Boards and select the pencil icon next to a board from the list.

Did this article help?