Desk access permissions control which roles can reserve and assign desks. After you create custom roles, add permissions to them.
Go to Manage > Roles, select the role you want to edit, select the Booking and resources card, and go to the Desks section.
The section has these permissions:
- Desk booking: Choose the building, floor or desk spaces, and desk groups where a member can or cannot reserve a desk.
- Assign desks: Lets members assign themselves a desk in the spaces they choose.
- Bypass desk booking policies: Lets a member who is not an Admin bypass booking restrictions in certain spaces. Users with the default global admin role can always bypass desk reservation policies, except check-ins.
- Delegate desks: Lets a member assign and reserve a desk for another member. Without this permission, members can assign and reserve a desk only for themselves. Delegates can also check in to a reservation for another member, from the person's profile on the People page.
Heads up
The Bypass desk booking policies permission does not let a member bypass desk check-ins. No permission can bypass desk check-ins.
Things to know
- Only customers with Advanced Authentication + User Management can create custom roles with custom permissions.
- Desk policies are available to everyone. To turn policies on for specific desk groups, use the Layout Tool. To turn them on for all desks in a building, go to Manage > Offices > Select Office Building.