Requirements
- Robin account
- Supported browser
The Robin extension works with Google Calendar to help people find the best time and space for office activities such as meetings, conversations and focused work.
Before you start
Check these points before you use the extension:
- Each user must connect their personal integration in their user profile, so that Robin can check people's free/busy availability and avoid conflicts. Robin respects user privacy and does not sync personal events.
- Admins: make sure that users have the correct calendar permissions to book in the extension. If you do not have access to book directly on resource calendars, your events are declined.
- Admins: for the full experience, make sure that amenities and capacity are set for each space.
- Have your organization's username ready. See how to find your organization's username.
- If you use Single Sign On, enable pop-ups in your browser.
- If you do not have an account, ask the Robin administrator in your company how to join your team.
How booking in the extension works
When you book a meeting with the Robin extension, you book in Google. Keep these points in mind:
- Robin syncs events from your Google calendar to the Robin dashboard, room displays and mobile app. It relies on your native calendar rules to find conflicts.
- When users book in the Robin dashboard or mobile app, the booking user books the event on the user's behalf.
- When users book events in Google Calendar, they book through their own account.
- Events booked in the extension behave the same as events booked in Google Calendar. To book in the extension, users need the correct permissions to book events on the resource calendars.
Install the extension
Install the extension for Chrome.
Add a room to your event
Reserve a space for your event without leaving the event composer. The extension suggests the spaces that best suit the type of activity, based on permissions, availability and fit. If no "best fit" spaces are available at the selected time, Robin shows other options or suggests times when spaces and invitees are available.
To book your first event, see add activities with the Google extension.