Getting Started: Employees

Robin will make it easy for you to navigate your office to find the right space for your activities. Here are the basics to get you started. 

Join your organization

You can join your company's Robin account one of two ways:

By email invitation

If you've received an email invitation to join Robin, get started by clicking the link inside. Keep in mind that each invitation is unique, usable once, and can only be accepted by the email it was sent to.

Click the link in your email invitation. It will take you to a registration screen for the Robin web dashboard.
Create your account using the same email address which received the email invitation.

Create_A_User_Account.pngSingle Sign-On (SSO) with your work email address

If your Robin administrator has enabled single sign-on, you may sign in using your existing credentials for either Google Workspace (fmr. G Suite), Office 365, or SAML.

Open your web browser and go to
Type your company's name - an admin can help you with this if you don't know it. Then select your desired single sign on method and use those credentials to log in and join your team.


Viewing your office on Robin

Robin makes it easy to find and book meeting rooms wherever you are. Book meetings directly from Robin or the calendars you already use. Meetings sync automatically with calendars managed by Google, Office 365, and Exchange, so use whichever you like best.


From the web dashboard, you can:

Log into the dashboard at:

The mobile app is your office on the go:

The mobile app is available for iOS and Android phones.

From your Google or Office 365 calendar:

Install the Robin plug in to get more from your native calendar. The Robin extension works alongside your calendar to help you find the optimal time and space for office activities like meetings, conversations, and focused work.

Here's a preview of the plug-in for Google users:



Get to know the devices displayed outside meeting rooms

Rooms update in real time, and broadcast availability

Room displays show when rooms are available, and when they’re not. They let others know when you’re using a meeting room by checking into your scheduled meeting or starting an impromptu meeting.


Green = Room is available and can be booked.

Yellow = Room is booked. A meeting is either about to start soon (within 10 minutes) or the meeting attendees haven't checked in yet.

Red = The room is in use.

No-show policy

If your office enforces a no-show policy, the room becomes available if no one checks into a scheduled meeting 10 minutes after the start time. Tap "Start Meeting" to check in.


Need help?

The Robin support team is on hand to answer questions through in-app chat. Just look for the chat box on the web dashboard to get in touch. You can also email

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