Getting Started: Employees

Robin will make it easy for you to navigate your office to find the right space for your activities. Here are the basics to get you started. 

• How to login
• Your Office Pass
• Robin Web Dashboard
  • Reserve a desk
  • Reserve rooms for meetings and invite co-workers (map interface or list interface)
  • Confirm your desk and/or meeting room reservations
  • View and edit your upcoming meetings
  • Look up your seat assignment or upcoming desk reservations
  • Find your co-workers
  • Manage your personal account settings
• Robin Mobile App
  • Reserve a desk (map interface or list interface)
  • Reserve rooms for meetings and invite coworkers (map interface or list interface)
  • Confirm your desk and/or meeting room reservations
  • Manage your schedule, including work and personal calendars
  • Look up your seat assignment or upcoming desk reservations
  • Find your co-workers 
• Robin extension for your Google or Outlook calendar
• Get to know Robin Rooms

Join your organization

You can join your company's Robin account one of two ways:

By email invitation

If you've received an email invitation to join Robin, get started by clicking the link inside. Keep in mind that each invitation is unique, usable once, and can only be accepted by the email it was sent to.

1

Click the link in your email invitation. It will take you to a registration screen for the Robin web dashboard.

2

Create your account using the same email address which received the email invitation.

Single Sign-On (SSO) with your work email address

If your Robin administrator has enabled single sign-on, you may sign in using your existing credentials for either Google Workspace (fmr. G Suite), Office 365, or SAML.

1

Open your web browser and go to https://dashboard.robinpowered.com/login

2

Type your company's name - an admin can help you with this if you don't know it. Then select your desired single sign-on method and use those credentials to log in and join your team.

 

Your Office Pass

Coming back into the office can feel like the first day all over again, but with Office Pass you'll know if you can use the office when you can use the office, where you can sit in the office, and what you need to do before heading in, making trips to the office a little smoother. 

Viewing your office on Robin

Robin makes it easy to find and use your workplace resources wherever you are with easy, on-the-fly booking via the desktop, kiosk, or mobile app.

 

From the web dashboard, you can:

• Reserve a desk
• Reserve rooms for meetings and invite co-workers (map interface or list interface)
• Confirm your desk and/or meeting room reservations
• View and edit your upcoming meetings
• Look up your seat assignment or upcoming desk reservations
• Find your co-workers
• Manage your personal account settings

Log in to the dashboard at: https://dashboard.robinpowered.com

The mobile app is your office on the go:

• Reserve a desk (map interface or list interface)
• Reserve rooms for meetings and invite coworkers (map interface or list interface)
• Confirm your desk and/or meeting room reservations
• Manage your schedule, including work and personal calendars
• Look up your seat assignment or upcoming desk reservations
• Find your co-workers 

The mobile app is available for iOS and Android phones.

From your Google or Office 365 calendar:

Install the Robin plugin to get more from your native calendar. The Robin extension works alongside your calendar to help you find the optimal time and space for office activities like meetings, conversations, and focused work.

• Search for available spaces based on location, capacity, and/or amenities
• Reserve rooms for meetings and invite co-workers
• Install Google extension here or for Outlook users here.

Here's a preview of the plug-in for Google users:

 

Get to know the devices displayed outside meeting rooms

Room displays show when rooms are available, and when they’re not. They let others know when you’re using a meeting room by checking into your scheduled meeting or starting an impromptu meeting.

Green = Room is available and can be booked.

Yellow = Room is booked. A meeting is either about to start soon (within 10 minutes) or the meeting attendees haven't checked in yet.

Red = The room is in use.

(Note, if your office uses custom status colors, yours may look different. )

 

Need help?

The Robin support team is on hand to answer questions through in-app chat. Just look for the chatbox on the web dashboard to get in touch. You can also email support@robinpowered.com.