About the desk sharing (release) setting for reverse hoteling

Updated September 25, 2026 17:44

What desk sharing does

The desk sharing (release) setting lets employees share (release) their assigned desks on days they do not use them. Admins enable the setting.

It applies to assigned desks only.
Employees can release their own desk. User roles with desk delegate permission can release desks for an employee.
It is different from the "shared assigned desk" feature in the Assignment tool. That feature lets admins assign multiple people to one assigned desk on a recurring schedule.
Admins can enable this setting at the building or desk group level.
An assigned desk can be released up to 3 months in advance.
When an assigned desk is released, another employee can book it right away.
You can release an assigned desk only from the web dashboard. People can book a released desk from the web dashboard, mobile app, Slack, Teams, or interactive kiosk.
Responding "I'm not coming in" does not release the desk. Release it in the desk-sharing calendar.

For more answers about assigned desks, see the assigned desks FAQ.

Admins can enable the Desk sharing (release) setting at the building or desk group level.

In the web dashboard, go to the Map tab.
Select Edit floor > Assignments in the right corner of the map.
Start a new draft and follow the prompts, or open an existing desk assignment draft.
Select the desk or desk groups with your cursor.
In the right side panel, Toggle ON the "Bookable on unassigned days" setting.
Publish the desk assignment draft. The setting takes effect when the draft is live.

Admins and user roles with desk delegation permission can share (release) an employee's assigned desk from the office map in the web dashboard.

Open the Map tab in the web dashboard.
Select the employee's assigned desk on the map.
Select More > Share desk.
In the calendar, choose the days others can use the assigned desk.
Select Save. Robin emails the user the days their desk is available for others.