Overview
Admins can enable a desk setting that allows their employees to share (release) their assigned desks when they’re not going to use them.
The details:
- Applies to assigned desks only.
- Employees can release their own desk, and user roles with desk delegate permission can release desks on an employee's behalf.
- This is different from the "shared assigned desk" feature available in the Assignment tool, which allows admins to assign multiple people to a single assigned desk on a recurring schedule.
- Admins can enable this setting at the building or desk group level.
- An assigned desk can be released up to 3 months in advance.
- When an assigned desk is released, it immediately becomes available for another employee to book.
- Releasing an assigned desk can only be done from the web dashboard, but a released desk can be booked from the web dashboard, mobile app, Slack, Teams, or interactive kiosk.
- Responding "I'm not coming in" doesn't automatically release the desk; it must be released via the desk-sharing calendar.
- For more FAQs about assigned desks, head this way.
How to enable the setting
Admins can enable the Desk sharing (release) setting at the building or desk group level.
Building level:
1. In the web dashboard, navigate to the Manage tab.
2. Under the "Administration" tab > select Desks from the resource menu at the top.
3. Toggle ON the Desk sharing/release setting.
Desk group-level:
1. In the web dashboard, navigate to the Office tab.
2. Click Edit floor > Assignments in the right corner of the map.
3. Start a new draft, follow the prompts, or open an existing desk assignment draft.
4. Select the desk or desk group(s) using your cursor.
5. Toggle ON the "Bookable on unassigned days" setting in the right side panel.
6. The setting will go into effect once the desk assignment draft is published (live).
How to share (release) an employee's assigned desk
Admins or user roles with desk delegation permission can share(release) an employee's assigned desk from the office map in the web dashboard.
1. Open the Office tab in the web dashboard.
2. Select the employee's assigned desk on the map.
3. Click More > Share desk.
4. Use the calendar module to schedule which days the assigned desk can be shared for others to use.
5. Click Save. The user will receive an email notification letting them know the day(s) their desk was made available for others to use.