3) Place your desks and spaces

This guide is intended for Essentials & Business plan customers.

This is where your office becomes bookable. Open the Layout tool, drop your desks and spaces onto the map and name them. You can publish desks on their own, so do not feel you need rooms set up to go live.

To open the Layout tool, navigate to the Office page in the web dashboard, then select Edit floor in the top right, then Layout.

Add your desks

1. Click the Desks folder in the left panel.
2. Click a desk template, then click where it goes on the map. Use the red guidelines to line desks up, or nudge them with the arrow keys.
3. Rotate and resize as needed. New desks default to the most common size on your map.
4. Select a group of desks, click Create group and name the pod. Every desk needs to be in a group before you can save.
5. Name each desk in the right panel. Clicking a name highlights that desk in blue so you label the right one.
6. Set the desk type for each desk or pod: hot for first come first served, assigned for a permanent owner or hoteled for reservable in advance.
7. (Optional) Add amenities like a monitor or dock so people can filter for what they need.
8. Click Publish.

Add your spaces

1. Click the Spaces folder in the left panel.
2. Click where the space goes on the map, then shape it using the points on the outline.
3. Fill in the basic settings on the right: name, capacity and type.
4. Choose how the space works:
   • On-demand for ad hoc use with no advance booking. Do not add a calendar.
   • Scheduled for rooms people reserve in advance. This needs a room calendar, which you connect in the next step.
   • Request only for spaces that need admin approval before booking.
5. Publish your changes.

If you are setting up scheduled rooms, leave the calendar pairing for Step 4. You can place every space now and connect calendars after.

Ready to proceed

Desks grouped, named, typed and published means your office is bookable today. Rooms can follow whenever you are ready.

Next: Make rooms bookable or skip to Set up visitor management or Invite your people if you are using desk booking only.