4) Make rooms bookable

Make rooms bookable so people can reserve rooms in advance and see live availability on the map. Each room needs its own resource calendar, and Robin needs a connection to your calendar system. Robin works with Google Workspace and Microsoft 365.

This guide is for Essentials & Business plan customers.

If you only book desks, skip this page. Come back when you want to add meeting rooms.

In this step, you might need help from the person who manages your Google or Microsoft account. It usually takes them about 5 minutes to create the resource calendars. After that, everything is point and click.

Steps to make rooms bookable

1. Make sure each room has a resource calendar in Google or Microsoft.
2. Connect your account to Robin once.
3. Pair each room's calendar to its space on the map.

If you use Google Workspace

1. Create a resource calendar for each room in the Google Admin console, if you do not have them already.
2. In Robin, connect your organization's Google account.
3. Open Layout or the space settings page, set the space to Scheduled, choose Google and pick the matching room calendar from the list.
4. Select Save. The first time, events sync within 10 to 20 minutes.

For more detail, see the Google resource calendar instructions.

If you use Microsoft 365

1. Create a resource mailbox for each room in Microsoft, if you do not have them already.
2. In Robin, connect your Microsoft 365 account.
3. Open Layout or the space settings page, set the space to Scheduled, choose Microsoft and pick the matching room calendar.
4. Select Save. The first time, events sync within 10 to 20 minutes.

For more detail, see the Microsoft resource calendar instructions.

Ready to proceed

When a room shows live availability on the map and you can book it, that room is ready. Do these steps again for each room.

Next: Connect room displays and Set up visitor management. If you do not need these two steps, skip ahead to Invite your people.