4) Make rooms bookable

This guide is intended for Essentials & Business plan customers.

Only booking desks? You can skip this page. Come back anytime you want to add meeting rooms.

To let people reserve rooms in advance and see live availability on the map, each room needs its own resource calendar, and Robin needs to be connected to your calendar system. Robin works with Google Workspace and Microsoft 365.

This is the one setup step where you might need a hand from whoever manages your Google or Microsoft account, usually about five minutes to create the resource calendars. Everything after that is point and click.

The shape of it

1. Make sure each room has a resource calendar in Google or Microsoft.
2. Connect your account to Robin once.
3. Pair each room's calendar to its space on the map.

If you use Google Workspace

1. Create a resource calendar for each room in the Google Admin console, if you do not have them already.
2. In Robin, connect your organization's Google account.
3. Open Layout or the space settings page, set the space to Scheduled, choose Google and pick the matching room calendar from the list.
4. Click Save. Events sync within 10 to 20 minutes the first time.

Google resource calendar instructions

If you use Microsoft 365

1. Create a resource mailbox for each room in Microsoft, if you do not have them already.
2. In Robin, connect your Microsoft 365 account.
3. Open Layout or the space settings page, set the space to Scheduled, choose Microsoft and pick the matching room calendar.
4. Click Save. Events sync within 10 to 20 minutes the first time.

Microsoft resource calendar instructions

Ready to proceed

Once a room shows live availability on the map and you can book it, that room is ready. Repeat for each room and you are set.

Next: The next two steps may not be relevant to your usage — Connect room displays and Set up visitor management — skip ahead to Invite your people if they are not.