Connect room displays so people can see a room's schedule at its door. A room display is a tablet mounted outside a meeting room. It answers the question people ask in the hallway: is this room free? People can see availability at a glance, book on the spot and check in to hold the room. Robin's companion app, Rooms, runs the display.
This guide is for Essentials & Business plan customers.
Before you start, set up your spaces and connect room calendars in Step 4. A display needs a scheduled space to show.
What you need
- A tablet for each room, such as an iPad, kept on power outside the door
- The space already created and paired with a room calendar
Set it up
- Download the Robin Rooms app on each tablet from its app store.
- Open the app and pair the display with its space. Robin shows a pairing code to connect the device to the right room.
- Choose which control buttons show on the display. Common choices are: book the room on the spot, start an impromptu meeting, end a meeting early, and book by scanning a QR code from a phone (on by default).
- (Optional) Turn on abandoned meeting protection. Robin then frees up a room if no one checks in.
Tip: Turn on your tablet's stay awake or guided access mode. The display then stays on and locked to the Rooms app.
Ready to proceed
When a display shows the room's live schedule and you can book from it, that room is set. Do these steps again for each room you want to cover.
When you are ready for more
You can brand displays with your logo and background, hide meeting details for privacy and set efficient end times to cut dead time between meetings. None of these are required to start.
Additional setup options
These guides cover more room display settings:
- Overnight screen-dimming and battery conservation
- Lock your display to the Rooms app
- Set up Autonomous Single App Mode (ASAM) for Rooms
- Manage app updates
- Offline device notifications
- Bulk update all room displays at once
Next: Set up visitor management. If you do not need it, skip ahead to Invite your people.