If you have the same schedule each week, then the Automatic Desk booking feature is perfect for you. This feature allows Robin to book desks for you based on your past preferences, default schedule, and preferred office.

You can turn the feature ON/OFF from your user profile settings or your settings preferences on the Workweek view. 

User profile settings:

• Click the profile icon in the top right corner > User settings > Default location & schedule tab > toggle on/off the Automatic desk booking setting.

Workweek preference settings:

• Navigate to the Schedule tab for preferred office > Workweek view (default page for most users) > Work status drop-down > Edit default schedule. 

Keep in mind

For Robin to smartly book desks for you, the following must be true:

✅ Automatic Desk Booking feature is enabled for your preferred office location

✅ Automatic Desk Booking feature is turned on under your user preferences

✅ You have a default work schedule set (remote/in-office status)

Automatically booked desk timeframe

After you opt-in, desks will be booked out for you based on the Advanced Booking Threshold for your preferred location or up to a max of 31 days from today's date. Example: If the Advanced Booking Threshold is 14 days for your building, desks will be booked for you up to 14 days out. If the Advanced Booking Threshold is 3 months for your building, desks will be booked for you up to 31 days out from today.

Cancelling automatically booked desks

If you cancel a desk reservation that was made for you automatically, Robin will not rebook this desk. You can always manually book a desk for yourself for that day. Auto-booked desks are canceled the same way you cancel manually booked desks. One way to do this is from your user profile:

1. Navigate to your User profile in the top right corner.

2. Click Cancel (all) automatic bookings button or click the action button next to the reservation you want to cancel.  

3. Click Cancel reservation(s). When you cancel your desk reservation(s), Robin will update your status to "Remote" unless you uncheck the box.