Scan the QR code or NFC tag on a desk to confirm, reserve, find or swap a desk. A scan is one way to confirm your desk, called a local desk check-in. Your office setup decides if local desk check-ins are optional or mandatory.
Watch the tutorial or follow the steps below.
Robin admins can buy stickers in the web dashboard (Manage > Stickers).
Get started
- Download the Robin mobile app from the Apple App Store or the Google Play Store. If you do not have the app, Robin asks you to download it the first time you scan a sticker.
- Sign in to the app and follow the onboarding prompts.
- If your office requires the health checkpoint, the app asks you to complete it if you haven't already. Follow the guide for more details.
- Find a desk in your office with a sticker.
Check in
To check in to a desk reservation, scan the QR code or NFC tag on the desk. You can check in any time from the start of the confirmation window to the end of the reservation.
If your office requires the health checkpoint and you have not completed it, the app asks you to complete it.
Use a QR code
Use an NFC tag
NFC tags work on iPhone models XS and higher and on most Android devices released after 2017.
Book a desk
Find an available desk and scan the QR code or NFC tag. Then select Reserve this desk to make it yours for the day.
Robin checks you in automatically. If your office requires the health checkpoint and you have not completed it, the app asks you to complete it.
Find a desk
If you scan a desk that is already reserved, Robin lets you find another desk on your office map.
If you scan a reserved desk and forgot that you already have a reservation, you see your active desk reservation. You can view it on a map to find it.
Swap desks
If you scan an available desk and you already have a reservation, you see 3 options: reserve that desk instead (swap desks), view your current reservation, or cancel.
Check-in reminders
Check-in reminders help you keep track of your upcoming desk reservations and office policies. The examples below show what you see on each Robin platform. What you see depends on your office's policies.
Mobile app
If your office enforces local desk check-ins only, the Robin mobile app asks you to scan the sticker to confirm your desk.
To check in, open the Robin mobile app during the check-in window and select the blue Check-in button on the Pass tab. Your camera opens and guides you through scanning the QR code/NFC tag to complete your desk check-in.
Web dashboard
The web dashboard shows a reminder like this:
The email reminder looks like this:
Slack or Teams
The Slack or Teams reminder looks like this: