You can book a desk from your Outlook calendar with the Robin Outlook add-in. Robin suggests a desk for the day of your meeting, and you can book it in one step or pick another desk on the office map.
The add-in works in these Outlook apps:
- Outlook 2016 or later for Windows
- Outlook 2016 for Mac
- Outlook on the web
Open the Robin add-in
After an admin installs the Robin add-in for your organization, it shows in the toolbar of your Outlook desktop or web app.
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Open your Outlook calendar and select New Event. You see the Outlook event composer.
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If the event composer is not full screen, expand it.
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In the event composer toolbar, open the overflow menu and select Robin from your list of add-ins.
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If you have not signed in yet, sign in to your work email account. If you use single sign-on, allow pop-ups in your browser.
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Select Get started.
Before you book a desk
You see the My Desk tab only in events you organize. It does not show when you are an attendee. To book a desk, set a preferred office first. The event must be on 1 day, must not have started yet and must be on a day your office is open. To set your office, select the Settings tab in the add-in, then select your office under Preferred Office.
Book a desk
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In your Outlook calendar, create a new event. Then open the Robin add-in.
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Robin suggests a desk for the day of the event. To pick a different date, change the date of the event.
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Select the My Desk tab. You see the suggested desk under Book a desk. If you already have a desk reservation that day, the section is My desk and shows your reservation instead.
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Select one of these options:
- Book reserves the suggested desk.
- Find another opens your office map in the Robin web dashboard, where you can choose a different desk.
Change or cancel your desk
To cancel the reservation, select Cancel reservation. Robin cancels it immediately. If the reservation has already started, the button is End reservation. You cannot cancel an assigned desk from the add-in. To change the reservation, select Edit. Robin opens the web dashboard, where you make your changes.