Drag and drop meetings on the Meeting Rooms page

Use drag and drop to quickly reschedule meetings directly from the Meeting Rooms calendar view. This feature allows you to change meeting times and locations in seconds without manually editing meeting details.

How to drag and drop meetings

1. Navigate to Schedule > Meeting Rooms in the web dashboard.
2. Locate the meeting you want to reschedule on the calendar.
3. Click and hold on the meeting. Rooms will be colored based on their ability to be reserved and their suitability for the meeting.
   • Meeting rooms in yellow provide warnings if the capacity of the room is too large or too small for the meeting. The room may still be booked, but one without a warning might be preferred.
   • Meeting rooms in red are unavailable and a move to one of these rooms will not be allowed.
4. Drag the meeting to the new time slot or room.
5. Release to drop the meeting in its new location. 
6. Confirm the move.

The meeting will automatically update, and all attendees will receive an email notification about the time or location change. Notifications can also be toggled off for a meeting move.

What you can do with drag and drop

• Change meeting times - Move meetings to different time slots within the same day
• Switch rooms - Drag meetings to different meeting rooms that better fit your needs
• Space optimization - Easily identify appropriately sized meeting rooms

Limitations and permissions

Same-day only: Meetings can only be dragged and dropped within the same day. To move a meeting to a different date, select the meeting and manually update the date using the event composer.

Permission-based access: Your ability to drag and drop meetings depends on your permissions:

• You can always move meetings that you created
• Users with elevated permissions may be able to move additional meetings based on their access level

If you're unable to drag a meeting, you may not have the necessary permissions to modify it.

Alternative: Manual editing

You can also update meetings manually by selecting a meeting on the calendar and using the event composer on the right side to change the time, location, date, or other details. This method is useful when you need to:

• Move a meeting to a different day
• Make multiple changes at once (time, date, attendees, etc.)
• Add or modify meeting details beyond time and location

Related articles

• Meeting management at scale - Meeting Rooms page
• Managing room approvals