Drag and drop meetings on the Meeting Rooms page

Use drag and drop to reschedule meetings from the Meeting Rooms calendar view. You change meeting times and locations in seconds, without editing the meeting details by hand.

Drag and drop a meeting

1. In the web dashboard, go to Schedule > Meeting Rooms.
2. Find the meeting you want to reschedule on the calendar.
3. Select and hold the meeting. Robin colors the rooms by whether you can reserve them and how well they suit the meeting.
   • Yellow meeting rooms show a warning if the room capacity is too large or too small for the meeting. You can still book the room, but a room without a warning may be a better choice.
   • Red meeting rooms are unavailable. You cannot move the meeting to one of these rooms.
4. Drag the meeting to the new time slot or room.
5. Release to drop the meeting in its new location.
6. Confirm the move.

Robin updates the meeting automatically and sends all attendees an email notification about the time or location change. You can turn off notifications for a meeting move.

What you can do with drag and drop

• Change meeting times: move meetings to different time slots on the same day.
• Switch rooms: drag meetings to meeting rooms that better fit your needs.
• Space optimization: find meeting rooms of the right size.

Limitations and permissions

Same-day only: You can drag and drop meetings only within the same day. To move a meeting to a different date, select the meeting and change the date in the event composer.

Permission-based access: Your permissions control which meetings you can drag and drop:

• You can always move meetings that you created.
• Users with elevated permissions may be able to move other meetings, based on their access level.

If you cannot drag a meeting, you may not have the permissions to change it.

Edit a meeting by hand

You can also update a meeting by hand. Select the meeting on the calendar and use the event composer on the right to change the time, location, date or other details. Edit by hand when you need to:

• Move a meeting to a different day
• Make more than one change at once (time, date, attendees, etc.)
• Add or change meeting details other than time and location

Related articles

• Manage meetings at scale on the Meeting spaces page
• Meeting room approvals