Requires: View Analytics Permission
The Stack Visualizations dashboard gives you a floor-by-floor view of how your office space is used and allocated. Each floor is a single bar broken into segments. At a glance, you see which departments occupy each floor, how much space is empty, and where reservations do not turn into real attendance.
Facilities, real estate and workplace teams use this dashboard to decide how to allocate, consolidate or expand floor space.
Open the Stack Visualizations dashboard
- Open the Analytics page.
- Select the Dashboards tab on the left.
- Select Stack Visualizations to view the charts.
Before you start
- Department, Manager, Title, and Group views require synced people data. If you have a SCIM integration (Okta, Azure Active Directory, OneLogin) and synced department and reporting data, you see those breakdowns. If you have SCIM but did not sync that data, those segments are blank. If you do not use one of these integrations, contact your Robin Customer Success Manager about a custom integration.
- Weekdays only. These charts count Monday–Friday and exclude weekends.
- A "check-in" means someone actually showed up to a desk they booked, not only that they reserved a desk.
- All charts that use an "assigned desk" measurement use the assignment on the most recent day. If a desk was assigned to multiple employees during the selected time period, only the latest assignee counts. The date control measures actual usage during the selected time period.
Understand your controls
- Campus — Choose a campus to focus the dashboard. The Building list then shows only the buildings on that campus.
- Building — Choose a building to focus the charts. The list shows buildings on the selected campus that were active in the selected time period. If you pick a building that no longer has desks in Robin, its charts are empty.
- Date range — Sets the time period for the utilization charts. A wider range averages behavior over more days.
- Segment by — On the utilization chart, choose how to group the colored segments: by Department, Manager, Title, Group or Neighborhood. The shape of the bar stays the same. Only the breakdown of the used space changes.
Discover key insights
Each chart on the dashboard answers a different question about your floors.
Actual vs Expected Utilization by Department
Shows 2 bars per floor. Actual (top) is desks checked into. Expected (bottom) is desks reserved or assigned, whether or not the person showed up. Both use the same floor capacity, so you can compare them directly. The gap between them is your no-show space.
Example: If Sales fills a large slice of Expected but a small slice of Actual, Sales reserves or is assigned more than it uses. You can right-size its allocation.
Assigned Desks by Department
Shows how desks on each floor are allocated, as a point-in-time snapshot. The full bar is every desk on the floor that is not disabled.
- Assigned desks have the color of the department they belong to.
- Flexible desks show as Unassigned - Hot or Unassigned - Hoteled.
- Assigned desks with no available department show as Department Unknown.
This chart shows your current desk inventory, so buildings you no longer occupy do not appear.
Example: A Mezzanine that is mostly Hot and Hoteled with a small Engineering block is set up mainly for flexible, drop-in use.
Total Desks by Neighborhood
Shows how many desks on each floor belong to each neighborhood. Neighborhoods are the named zones you set up to group desks, like Collaboration Station or Quiet Corner. The bar is a count of desks, not a percentage, so you can compare floor sizes directly. Desks outside any neighborhood show as No Neighborhood Assigned. Like Assigned Desks, this chart is a snapshot of your current desk inventory.
Example: A floor with 128 desks in No Neighborhood Assigned, next to a small Collaboration Station and Quiet Corner, has most of its space outside any defined neighborhood. If you plan team zones, consider grouping these desks.
This chart does not show individual desk assignments, only how desks are allocated to neighborhoods.
Actual Floor Utilization by Segment
Shows, for each floor, who actually showed up over the selected period. Each floor is a single bar broken into colored segments. The segments follow your choice in Segment by: Department, Manager, Title, Group or Neighborhood.
Segments are based on desk check-ins. A check-in means someone booked a desk and actually showed up, not only reserved it. Check-ins that Robin cannot tie to a value for your segment show as Unspecified, for example a person with no synced department.
Example: With Segment by set to Department, a floor filled mostly by Engineering and Sales tells you which teams that space really serves. Switch to Neighborhood to see the same check-ins grouped by zone.