Managing office buildings and campuses

In Robin, Buildings are a way to organize similar collections of spaces. For most organizations, a building will be a single office address or location. For example, if your company exists in multiple cities you might have separate buildings for "East Coast HQ" and "West Coast Outpost". This makes it easy for employees to search for spaces nearby instead of filtering through the entire organization. 

Global admins can manage their organization's buildings and local office admins can manage the building they have admin permission in from Manage > Offices in the web dashboard.

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Editing your building's details 

Hover over a building and click the edit pencil on the right to open the details module. You can add extra details about each of your office buildings and you can organize your building into an existing campus in this view.

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How does Robin use my address?

When you add an address for your office, the mobile app will use it to identify when people are in the office with infrequent GPS updates. 

 

Setting the office hours & schedule

Admins can edit your office's working hours by navigating to Manage > Offices > Building > Edit

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From the module, use the toggle & drop-downs to set what days the office is open and the hours for each day of the week. 

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Employees will still be able to book desks & spaces when the office is closed unless the "Restrict bookings/reservations to working hours" setting is enabled. These settings can be found on the building settings page or the space settings page under the scheduling policy & desk policy sections.  As you can see above, we include a warning message as a heads-up. 

 

Use the custom hours tab to set ad hoc office closures for specific dates and/or times for occasions like holidays or deep cleaning days. You can also extend or shorten office hours on any day for after-work events or half days in the office. 

1. Click Add date & select a date.

2. The closed setting is the default, toggle to open if you're adding custom open hours, such as extending the office hours for a special event.

3.  For office closures, optionally include a reason for the closure. 

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Changes to office hours are reflected throughout Robin 

On days the office is closed you'll see a strikethrough on the calendar module. When you select a day the office is closed you'll see a banner at the top with a link to see more about the office hours. 

 

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Editing your timezone

Admin can also edit the timezone of each office from the same dashboard page (Manage > Offices > Building > Edit.). 

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Adding multiple buildings

Many teams pilot Robin with a single location before expanding to their other offices. To add another building, click the Add Building button from Manage > Offices

Using campuses

To add a campus, click the Add Campus button from Manage > Offices. Campuses are available for Premier plans.

Once you have named your campus, you’ll want to add a few buildings to it.  Select the campus and Add Building or Assign Existing Building.

Adding a building

 

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Assigning an existing building

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If you spend most of your time at a specific location, you can set it as your default under your account settings.

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