Add your company branding

Add company branding and office images to make Robin feel like part of your team. When you add details and images in the web dashboard, everyone in your organization sees them across the room display and mobile apps. To get started, use the image templates.

Some apps have different refresh rates, so your updates can take a few minutes to show on the room display. To refresh sooner, restart the app.

Add logos and office images

Administrators upload the avatar logo and the full-width logo from Manage > Themes.

Avatar logo

When you first create your organization, Robin tries to find a good avatar based on your company's domain name. It shows in the top left corner of the web dashboard by default, until you upload your full logo. Administrators can change the avatar from Manage > Themes. Upload a 120 x 120 px PNG file to represent your team.

Full-width logo

Upload your company's logo to brand the top navigation of Robin for your organization. Administrators can upload a full-color PNG file from Manage > Themes.

The dashboard navigation with a custom logo:

Customize Office Pass colors

Customize the Office Pass colors to match your brand.

Add a building image

To add a building image, go to the Manage > Offices > Buildings tab. Then select "Edit Details". Upload an image that represents your office, such as a logo, a photo of your lobby or building, or a photo of your team.

Add a space image

All plans

Space images give your room some personality. They show as banners on the web dashboard, mobile app and room display app.

Add or edit the image on the space details page in the dashboard. Select "Manage". Under the Details > Photo header, select "Upload photo." The image you choose becomes your space's image on all platforms.

Customize button colors

Set a primary color to match your organization. The color replaces the color of some of the main buttons in the dashboard. Use the color picker under Manage > Themes > under "Branding" header > Primary color. Adjust the color hex to find the color that fits your brand. The color updates automatically when you change it.

Room display branding

Add a logo to your room displays and set the status colors for spaces and desks.

Add a logo

Organizations with Robin subscriptions can customize their room displays with a logo. White transparent PNGs under 3MB work best. To learn more, see adding a logo to the room display.

Customize status colors for Spaces & Desks

Status colors show whether a space or desk is occupied or available. By default, Robin uses these colors:

• Red = In use (Spaces only).
• Yellow = Booked but not yet confirmed (Spaces only).
• Green = Available (Spaces & Desks).

Change the status colors to match your brand

Administrators, go to Manage > Themes > scroll to the "Colors" header. By default, custom colors apply to the whole organization. To apply the colors to only one location, select a building in the dropdown menu in the top right corner.

Adjust the color hex and check the preview images below to see the result. You can also choose a light or dark background.

These colors apply to space statuses on room displays, maps on status boards and time pills in the dashboard. The color for "available" also applies to desks on maps: maps on status boards, maps in the mobile app and maps in the dashboard.

Customize scheduling settings for the organization

Admins can customize a few high-level scheduling settings to manage how users interact with events in Robin. These include the confirmation window threshold, which sets how far in advance people can confirm or check in to events, and any experimental features Robin is testing.

To learn more, go to Manage > Organization.

Customize space & desk policies for the office

Admins can customize space and desk policies to manage how employees use your workplace resources. These include the maximum reservation length, which limits how long a meeting or (hotel) desk reservation can last. To learn more, see these articles:

• Scheduling policies
• Desk policies