Understanding Office Hierarchy

In Robin, your organization's office is made up of buildings, spaces, and users. The chart below shows how the average company would be organized.

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A campus is a group of buildings and an optional setting in Robin, available on the Enterprise plan. You might refer to campuses by city or country (Boston Office, Singapore), whereas buildings in a campus could be East/West, nicknames, or street addresses. Employees in a campus have in-person meetings with each other, even if they are located in different buildings.


Locations for your office which could have physical addresses. Depending on how large your organization is, it could be anything from "East Coast HQ" “Boston office” “11 Farnsworth”. A building contains spaces, which are optionally organized by level.  


Identifies a floor in a building. If your company occupies space on floors 3, 4, and 9 in a building, spaces can be grouped accordingly. Levels are optional, your spaces will be organized by building as a default.


Spaces belong to a building, and, if applicable, a level. These are most commonly rooms inside of your office, such as conference rooms and on demand spaces. You can also use spaces as a way of marking departments or common areas such as the cafeteria. Each space may have calendars, devices, and other information connected with it. Users interact with spaces directly, meaning you can easily switch the associated calendars or devices without interrupting anyone.

You can think of the hierarchy like this: Acme Inc (Organization) > San Francisco (Campus) > 25 Broadway (Building) > Floor 3 (Level) > Conference Room (Space)


When you add co-workers to your company account in Robin, they will receive an invitation to create their own account. Once they've registered they will be able to schedule events in the rooms you've configured via their web browser, native calendar using Robin plugins, or mobile app. All new users are added at the "Member" role, but you can upgrade them to Administrative roles as needed.

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