Set scheduling policies

Administrators can set scheduling policies to manage how and when users can book specific spaces. These settings can be applied on the building level or to specific spaces. 

You can follow the video below or review the steps in the article for an overview on setting scheduling policies.


Navigate to Manage > Offices. Select a building to set scheduling policies to all spaces in that building or scroll down and select a space. Scroll to Scheduling policies on the settings page for each space you’d like to update.


Max reservation length

Enable this feature to limit the duration of any event booked in a specific space.

Max future date

Enable this feature to restrict how far in advance a user can book a specific space.


Reserve with recurrence

Enable this feature to allow recurring events to be booked in this building. This feature is enabled by default. Select Enable to disable the setting.  

Once you toggle a setting to Enabled, you will be able to specify the time restriction for the space.

Restrict booking to working hours

Enable this feature to restrict booking to only during location working hours. This policy applies to spaces only. 

For example, our location working hours are 7am- 7pm. When this setting is enabled, members will be blocked if they try to book a meeting before 7am and after 7pm.  

Restrict booking on kiosks

When enabled, spaces in this location cannot be booked via kiosk. 

The map kiosk is an interactive map on your office status board(s). It provides a high level view of office space availability with the option to book impromptu meetings unless restricted by this setting.  Learn more about map kiosk for status board here. 

Restrict booking to administrators

When enabled on the space level, only administrators in Robin can book this room in advance. Room displays with "Impromptu meetings" enabled will still allow new events.


If a user tries to book an event that does not meet the set scheduling policies for that space (i.e. proposed meeting length exceeds the set max reservation length), they will receive an error message during the booking process.


What about admins?

By default, admins & owners have higher level permissions allowing them to bypass the set scheduling policies in Robin. This can apply to custom roles too, depending on the permissions put in place.
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