The office kiosk


  • Configured status board(s)


The map kiosk is an interactive map for your office status boards. Easily search for conference rooms, desks, and co-workers for quick office visibility with an interactive wayfinding experience. Once you find what you’re looking for, reserve it right there from the kiosk. Still need to set up a status board, head this way first. 

Some questions the kiosk can help answer:

  • What’s free & available nearby for me to use now?
  • Which part of the floor is the “Blue room” located?
  • Where does John sit so I can reserve a desk nearby?

You can follow the video below, or review the steps in the article for a tutorial on interactive maps for status boards.

Need to set up a status board?

Admins, follow our guide here.


The map legend  

Status colors provide a visual symbol to indicate whether a space or desk is occupied or available. Check out the legend in the bottom left corner of the map to learn more about the color statuses and common points of interest for your office. 

Below are the default colors, but customization options are available for premiere plans. By default, Robin uses:

    • Red = In use (spaces only).
    • Yellow = Booked, but not yet confirmed (spaces only).
    • Green = Available (spaces & desks).
    • Grey = unavailable, meaning the desk is occupied by a desk reservation or it's an assigned seat.  


Searching & reserving a space

Space booking from the kiosk is available for quick booking for right now, similar to ad hoc meetings from room displays. If your office has non-bookable or restricted spaces, they will be visible, but not bookable from the kiosk.

  1. Select book a space at the top and the activity you need a space for. 
  2. Select a floor from the bottom right of the kiosk. 
  3. Scroll around the map and select a space to learn more. If you're familiar with your office space names, you can also use the search bar to quickly look up your "go-to" space's availability. (space search is campus-wide)
  4. An info card will pop up with more info including capacity, available amenities, and upcoming meetings.
  5. Select the time block that suits your needs.  Then head to the space to check in to the meeting & get started! 


Note: All meetings booked from the map kiosk require a check-in from the room display. Meaning you'll have to hustle to check into the room display if abandoned meeting protection is enabled for your office. This helps prevent folks from booking ghost meetings and taking over an entire floor from the kiosk.

Searching & reserving a desk

Reserving a desk on kiosk helps give users a high-level view of available desks and a perspective of location in relation to co-workers, teams & points of interest.

Desk reservations from the kiosk are for now until the end of the day.

  1. Select book desk.
  2. To change the floor use the drop-down menu in the bottom right corner of the kiosk.
  3. Scroll around the map and select a desk to learn more. Or use the search bar (select desks) to highlight the available desks for that floor. Have a favorite seat? Type in the name to quickly view its availability.
  4. An info card will pop up with more info including available amenities and location. If the desk is reserved it will show who is occupying that desk.
  5. Once you find a desk that suits your needs, select Reserve.
  6. Enter your name & select your user account.
  7. Then click Reserve to reserve the desk for the day. Or changed your mind? Hit Undo to cancel that desk reservation and continue searching.


Find your co-workers

Search for coworkers to find a seat nearby or to see if they’re available for a quick chat. Using the search tool in the top left corner, type in a person’s name.

  • If they have an assigned seat or a desk reservation, an info card will pop up with their desk location and their upcoming availability.
  • The map will highlight the users desk to make it easy to find a seat near them.



Can I rotate the kiosk?

Admins, you can rotate the kiosk so that its orientation matches the user’s physical orientation (ex: when looking at the kiosk, the left side of the kiosk matches what’s physically to my left).



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