Requires
- Google Calendar
- Supported Browser
Having trouble booking?
If a space is free but your events are rejected when you book through the Google extension, you may not have the correct access to book that space. Ask your Robin admin for the access you need.
The Robin extension finds the best time and space for the activities in your workday, from inside Google Calendar. Meetings, calls, 1 on 1’s and focused work need different types of spaces. Robin suggests the best fit for the work you do.
Watch the overview video about booking an event with the extension, then follow the steps below.
Install the extension for your browser
Install the extension for Chrome.
Create an event and find a room
- Open your Google calendar and select Create at the top left.
- In the event details modal, fill in your event details. Then select More Options or double-click the event.
- The Robin extension opens on the right side of the calendar, in the full-screen view of the event creator.
- If you are not signed in, sign in with your work email or with SSO.
-
In the extension, pick the best-fit space for your event.
If no “best fit” spaces are available at the selected time, Robin shows other options or suggests times when spaces and invitees are available. To see more time options, select change.
The list shows the “soonest available” times by default. To change the timeframe, select the dropdown menu. The options are soonest available, within a week and in two weeks.
Select the room from the suggested spaces. Robin chooses spaces based on permissions, availability and fit. To see more rooms, select the arrow or use the Robin dashboard.
When you have the best time and space for your activity, select Save in the event details modal in Google to complete your booking.
Book secondary space types, such as a meditation room, in the Robin dashboard.
Book recurring events with the extension
When you book a meeting with the Robin extension, you still book in Google. Events booked through the extension have the same behavior as booking via Google Calendar.
When you create a recurring event, the Robin extension checks for conflicts and shows which spaces have future conflicts. If you book a room with conflicts, the room rejects the conflicting instances in the series to prevent double bookings. If this happens, use the extension to add another available space for the rejected instances.
For example, the space Aussie Central has a conflict on 3/6, shown in the screenshot below. If you still want Aussie Central for your event, you can book the event. Expect an email from the room calendar that declines the event on 03/06.