Supported calendar systems
What personal booking gives users
Configure personal booking to give users a more personal and simpler scheduling experience. These steps are optional but recommended.
When you configure it correctly, users get these features:
- Users see all their upcoming events in the schedule view tab.
- Users can preview co-workers' availability before they create events, to choose the best time for all attendees.
- Users own their events, so it is easier to create and edit events in Robin and external calendars.
How it works
When the Allow Personal Booking setting is enabled, user calendar accounts are connected, and room calendar permissions are configured correctly, Robin tries to book events directly as the person, not as the service account. Users then own and manage their events. The sections below explain these 3 parts.
Enable the "Allow personal booking" setting
- Go to Manage > Integrations.
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Under "Calendar integrations", select Manage for Google Apps or for Microsoft 365, for the calendar system your organization uses.
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Toggle on the "Allow personal booking" setting.
- Next, users need to connect their individual Google or Outlook accounts.
Connect user accounts and authenticate the integration
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SSO is enabled by default for Google and Microsoft 365. SSO authentication connects user calendars automatically.
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Users can connect their calendar accounts in their user profile settings: User profile > User settings > Integrations > Connect for their calendar system. Users then follow the same OAuth authentication steps to complete the connection.
Remind users to make sure they have enabled pop-ups in their browser.
Configure calendar permissions
For users to create events and book spaces as themselves, configure the room calendar permissions correctly on the service account. If users do not have the correct permissions, their events are declined. These permissions matter most for offices that use Google calendars.
For Google, see Setting permissions for user impersonation.
"What about delegate access?"
To give a colleague, such as your executive assistant, delegate access, change the settings on your personal user account in your office's native calendar system. For help, see the guide for your calendar system: Google calendar or Outlook calendar.