You can book a desk from your Outlook calendar with the Robin Outlook add-in. Robin suggests a desk for the day of your meeting, and you can book it in one step or pick another desk on the office map.
The add-in works in these Outlook apps:
- Outlook 2013 or later
- Outlook 2016 for Mac
- Outlook on the web
Open the Robin add-in
After an admin installs the Robin add-in for your organization, it shows in the toolbar of your Outlook desktop or web app.
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Open your Outlook calendar and select New Event. You see the Outlook event composer.
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If the event composer is not full screen, expand it.
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In the event composer toolbar, open the overflow menu and select Robin from your list of add-ins.
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If you have not signed in yet, sign in to your work email account. If you use single sign-on, allow pop-ups in your browser.
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Select Get started.
Before you book a desk
You see the desk booking option only when you set a preferred office and the date is inside your organization's desk booking window. To set your office, select the Settings tab in the add-in, then select your office under Preferred Office.
Book a desk
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In your Outlook calendar, select New Event. The Robin add-in opens.
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If you just booked a meeting, Robin suggests a desk for the same day. To pick a different date, use the calendar.
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Select Book a desk at the top of the add-in. If you already have a desk reservation that day, you see My desk instead.
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Select one of these options:
- Book reserves the suggested desk.
- Find another opens your office map in the Robin web dashboard, where you can choose a different desk.
Change or cancel your desk
To cancel the reservation, select Cancel reservation. Robin cancels it immediately. To change the reservation, select Edit. Robin opens the web dashboard, where you make your changes.