The event composer

The Robin event composer works like the event composer in your calendar system, with extra tools to help you manage your schedule.

When you connect your personal calendar account, Robin can give more scheduling suggestions and a simpler experience. The event composer helps you find the best space and time for all attendees.

Open the event composer

Find a room to book on the office map or the Meeting Rooms schedule page. Select a room to open the event composer.

Office map

Meeting spaces

Connect your personal calendar account

If you have not connected your personal calendar, Robin asks you to connect it in different scheduling workflows. You can also connect it from the event composer.

Robin respects user privacy and does not sync personal events.

Add event details

Robin checks for scheduling conflicts automatically. It suggests the best spaces based on permissions, availability and fit. You can also do these things:

• Preview other people's availability before you book, to make sure the time works for everyone.
• If no “best fit” spaces are available at the selected time, Robin suggests other times in the right sidebar when spaces and invitees are available. To see more time options, select change. The list shows the “soonest available” times by default. For more options, select the dropdown menu.

Repeat or recurring events

Select the Does not Repeat dropdown and choose how often the event repeats: daily, weekly, MWF, monthly, custom, etc. For more details, see Schedule a recurring meeting.

Invite people

Enter an email address or a name to invite people to your event. Robin suggests names from your contact list, past events and the user lists in Robin.

To remove a person from the invitee list, hover over their name and select the "X".

Request a meeting service

If your office has meeting services and you have permission to request them, you can request a meeting service from the event composer. Examples are catering or a special room setup.

1. Add a room to your event. If the room supports meeting services, an "Add service request" button shows.
2. Fill in the form and select Add request. For the meeting service workflow and next steps, see Submit a meeting service request.

Private events

Robin supports private events for all calendar systems. You can create a private meeting in the web dashboard and the mobile app. To learn how Robin handles private events, see Create private meetings in Robin.

"Do not require check-in" option (visible to admins only)

By default, only admins see this option. It is for organizations that use Abandoned Meeting Protection. The admin confirms the meeting when they book it, so attendees do not need to check in and the space is not released. You can apply this setting only when you create an event.

About delegate booking for meetings (requires admin configuration)

Delegates organize events for another person and keep their own calendar clear of events they do not need to attend. This scheduling feature requires admin configuration and a few extra permissions. For delegate booking and its requirements, see Book events for others in Robin.

1. Select the dropdown menu in the bottom left corner to see the calendars you have permission to book.
2. Choose the calendar of the person to link the event to, or of the person you book for.
3. If you do not plan to attend the event, hover over your name in the invitee list and select the "X" to remove yourself. This keeps other people's events off your calendar. If you removed yourself and need to change the event later, find and edit it on the schedule overview page.

Your native calendar system grants these permissions. If you do not see the calendar you want to book, ask your office admin to check your delegate booking permissions.