Schedule a recurring meeting in Robin from the web dashboard, the mobile app or the Outlook add-in. Recurring meetings cause the most no-show meetings in room scheduling.
A few things to keep in mind about space availability
When you look for space availability for recurring events:
- If a room is not available for the 1st instance, the space shows as unavailable.
- If 1 or more instances in the 15-instance window have conflicts:
- Web dashboard: the room shows a conflict warning message and appears as unavailable or unbookable.
- Outlook Add-in: no warning message shows for conflicts, but the room immediately declines the (entire) recurring event invite, even if there’s only one conflict.
Recurring events on the web dashboard
- Go to the Map tab or the Meeting Rooms schedule page to find a room to book, and open the event composer.
- In the event composer, select Does not Repeat.
- Choose how often the event repeats: daily, weekly, MWF, monthly, custom, etc.
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Fill in the event details, then select Book now.
Recurring events on the mobile app
The mobile app uses an event composer like the one in the web dashboard.
- To open the mobile event composer, select the + action button.
- Select Book a space.
- Set your meeting criteria with the menu at the top.
- Select a space to book.
- Select New event.
- In the event composer, select More options > Repeat.
- Select how often you want your meeting to repeat, or customize it.
- Select Done and finish your event details.
- Select Create to complete your booking.
Recurring events on the Outlook add-in
When you book a meeting with the Robin Add-In, you still book in Outlook. Events booked through the Add-In behave the same as events booked in Outlook Calendar. Your Outlook calendar configuration, not Robin, controls whether you can book a recurring event.
Your organization's Outlook configuration controls how the event is created. If Outlook detects a meeting conflict, you may get a room rejection email immediately after you book a room.
FAQ
Edit or delete a recurring event
You can edit or delete a single event or the entire event series. See Edit a meeting in the web dashboard.
Organizer of a recurring booking is deactivated or deleted
Robin uses the resource calendars as the source of truth. An event that the user organized stays in Robin until someone removes it from the native calendar system. Then Robin removes it too.