You can book (reserve) a desk at the office in the Robin web dashboard, with live schedules and availability. Book a desk from the Schedule page while you plan your hybrid workweek, or go to the Map page for a live view of your workplace.
Book a desk from the Schedule page
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On the Schedule page, in the Workweek tab, select Book a desk. To book more than 1 day, select Book a desk for each day.
If you have not set your office building preference, Robin may ask you to select the office you want to go to.
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Find a desk on the interactive map. To change the reservation time, use the time pickers at the top of the map.
The start and end times follow your office's work hours. If your office has hotel desks, you can select more than 1 day at a time in the weekly calendar.
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Select a desk to see more about it.
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Select Book.
Book a desk from the Map page
The Office page shows a live map of your office, with real-time schedules and availability.
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In the web dashboard, go to the Map tab.
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If you need a desk with specific equipment, select Desks in the top left corner. This opens the amenities filter.
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To find a desk in a different office or on a different floor, select the building and floor fields.
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Select the date field. You see the booking calendar.
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Select the days you need a desk. The start and end times follow your office's work hours.
If your office has hotel desks, use the tabs at the top of the calendar to switch to a multi-day or date-range calendar.
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Select the time field, then select when you need a desk. The map updates to match your search.
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Select a green desk on the map to see more about it.
To see where a desk is, select a neighborhood label on the map. The map zooms in on that work area.
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In the menu on the right, check your reservation details.
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Select Book. Robin books the desk.
Book a desk for someone else
Roles with the desk delegation or desk assignment permission can book or assign desks for others. They do it the same way they book a desk for themselves. With the desk delegation permission, you can also change, cancel or release another person's reservation.
To book a desk for someone, select Book for... and enter the person's name. This needs the desk delegation permission.
Read the office map
The color of a desk on the map shows its status:
- Green: the desk is available.
- Dark gray: someone booked the desk. Select it to see who.
- Gray with a slash (/): an admin made the desk unavailable.
You see all spaces and desks on the map. Only the desks you have permission to book, and that are available, show as green.
Office access, capacity and hours
Robin shows the days you do and do not have permission to use the office. On days without access, the Book desk button is not highlighted and the desks look faded.
Robin also shows the total number of desks you can book, and when the office is full and takes no more desk reservations that day. This number does not include assigned desks.
If your office restricts bookings to office hours, Robin blocks a desk booking outside those hours. You see "Booking must be within office hours".
Assigned desks
An assigned desk is yours for the whole day, on each day it is assigned to you. You cannot change the time, as you can for a hot or hotel desk. When people share an assigned desk, each person gets it on different days of the week.