From granular resource permissions to a Google Calendar extension that actually understands your meeting needs, here's what's new in Robin from the past few months.
My Bookings brings all your reservations together
The new Bookings panel gives you a clear view of all upcoming reservations across your organization, directly from the Office sidebar and Robin mobile app. No more hunting through different screens to find your desk, parking spot, or meeting room.
Click or tap the card to see your complete reservation list including:
- Desk bookings
- Parking reservations
- Custom resources
- Your next scheduled event
Find it in the Office dashboard's right-hand sidebar or the Schedule tab in the mobile app. Full booking lists are also available on Teams and Workweek views.
Collaborator permissions in Scenario Planning
Large floor plans need multiple hands but not always multiple publishers. The new Collaborator role lets team leaders draft desk assignments without the ability to publish, preventing accidental chaos from premature publishing.
Perfect for organizations where teams pick their own desks but workplace teams control the final publish. Collaborators can edit drafts all they want, but only Editors can make changes live. Any changes made by Collaborators update the draft in real-time, giving full visibility into the planning process.
To add a Collaborator, open the Share panel in Scenario Planning, enter their name or email, set permissions to "Collaborator" and send the invite.
Map filtering cuts through the visual noise
New map layer filters let users display or hide exactly what they need to see:
- Toggle avatars on or off to reduce clutter on busy floors
- Hide or show Points of Interest when focusing on desk availability
- Switch between pod labels and Neighborhoods based on your needs
- Hover over any POI to see its name without clicking
Office admins can now get a bird's eye view of desk reservations without the visual overload. Facilities teams can focus on POIs without the distraction of avatars. Everyone gets the map view that actually helps them work.
Additionally, assignments are now viewable in the People search next to the Who's In list, making it easier to find where teams are sitting.
Now you can book desks and spaces in Google Calendar
Add the right room to your Google Calendar meetings and book your desk without leaving Google Calendar. The new Robin browser extension brings smart suggestions and quick controls directly into Google Calendar's full event view.
The extension suggests rooms based on your activity type, matching spaces to your permissions, availability, and fit. See alternative options or suggested meeting times if your first choice isn't available. Add multiple spaces to coordinate larger meetings, then remove or change rooms with one click. Plus, book your desk for the day right from the same interface.
Simply install the Robin extension from the Chrome Web Store, open any meeting in Google Calendar's full event view, and let Robin handle both your room and desk logistics.
Custom resources get granular permissions
Not everyone needs access to the CEO's parking spot or the EV charging stations. Admins can now set permissions by individual resource or groups of resources, ensuring the right people have access to the right amenities.
Perfect for:
- Assigning specific parking spots to executives
- Restricting EV charging spots to authorized employees
- Managing access to specialized equipment or premium spaces
Plus, custom resource reservations now appear in Microsoft Teams, giving you one place to see all resource bookings.
Neighborhoods expand to kiosks
Neighborhoods are now fully supported on kiosks. Users can view and navigate to visible Neighborhoods directly from any kiosk device. Interactive kiosks maintain full desk booking capabilities while showing the neighborhood structure, making it easier for visitors and employees to find their teams.
Mobile app gets navigation improvements
We’ve refreshed the Robin mobile app to make it easier to see what’s happening at your workplace and manage your day from one place.
Workplace tab is your new home base
The Workplace tab is the new hub for everything happening in your office on the Robin mobile app. You’ll now see:
Deliveries card:
- Quickly check if you have any packages waiting for you.
- See new deliveries as they arrive so you know when to stop by the mailroom.
Announcements card:
- Stay up to date on company and office updates.
- Important messages from workplace teams surface here, so you don’t miss anything.
- NEW: Send quick announcements to your building from the mobile app
Activities card:
- See what’s going on in the office: events, social activities, and key happenings.
- Use this to plan the best days to come in and connect with your team.
People directory card:
- Look up coworkers, see where they sit, and understand who’s in the office.
- Use this to find teammates you want to collaborate with when you’re on-site.
Profile & settings, now in one place
We’ve merged profile settings into user settings to simplify account management:
- View and update your profile (name, photo, etc.) and app settings (notifications, preferences) from a single, streamlined area.
- Fewer menus, clearer navigation, and a more consistent experience across the app.
Navigation update: Office tab → Map tab
To better reflect what it offers:
- The “Office” tab is now called the “Map” tab.
- Functionality is the same: you can still explore your office layout, find desks, spaces, and navigate around the workplace—now under a clearer name.
- See all available parking spots, lockers, or custom resources in clean, scannable lists instead of hunting on the map
Space suggestions arrive on mobile
The same intelligent desk & room recommendations from the web now work in your pocket.
Find another desk faster
Don't like Robin's suggestion? The new "Find another" button in the schedule tab takes you straight to the map for a quicker rebooking path.
SCIM accounts get flexible avatar control
SCIM customers can now choose whether employees can upload or edit their avatars in Robin. The restriction is optional and defaults to allowing user uploads, giving you control without forcing rigidity.
This flexibility recognizes that while some organizations need strict profile control, others want employees to personalize their workspace presence. Full admin settings for this feature coming soon. For now, reach out to your CSM to restrict allowing user uploads.
Have questions about any of these updates? Contact your Customer Success Manager or check out the Help Center for detailed guides and tutorials.