Scheduling a recurring event

In the world of room scheduling, recurring meetings are the biggest culprits of no-show meetings. If you're ready to wield the power, here's how to create recurring meetings in Robin.

Book a repeating event

As of November 2018, full recurrence add/edit support is available for Google & Microsoft calendars. Users can create a recurring event and edit/delete an instance or the entire series in Robin.

Robin will check the availability of the next 15 instances before allowing you to book the space, and then we’ll enforce that event series for the next year. Meaning folks cannot book over your event and we will keep you clear of conflict.

Note: If there is a conflict after the 15th instance, then the resource calendar will decline the invite for that instance. 

From the event composer, click Repeat and you'll see a list of options for setting how often the current event should repeat (e.g. daily, weekly, MWF, monthly). As you can see in the example below that event is repeating on a weekly basis for 10 occurrences on every Tuesday.

When you're done, hit the Book now button and then book your event like normal.


While selecting a space for a recurring meeting, Robin will detect a space's availability for the first 15 instances and let you know if there are any conflicts. If a conflict is detected within that window, the find a space button will display a list of alternative spaces that can accommodate the entire event series.

How do I edit or delete a recurring event?

You can edit or delete a single instance of an event or the entire series. Learn how here.

How to disable repeating events

Recurring events are enabled for organizations by default. An administrator can disable them via Manage > Office > Building > Scheduling policies. You can also enable or disable this feature on a per space basis as part of scheduling policies. 


What does a recurring event look like in Robin?

Robin flags recurring events slightly different depending on your calendar system; Google or Outlook.

Google and Outlook users will both see the below icon next to a recurring event indicating it's a repeat event. In this example, the event occurs everyday. recurring_icon_only.png


However, Google users will also have the option to view the event details of a single event using the  "Event tab" or view the series using the  "Series tab". 




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