We’ve been busy building new ways to simplify the chaos of hybrid work. From smarter planning to smoother operations, here’s what’s new in Robin:
Bring Order to Chaos with the Workplace Operations Dashboard
Managing a modern office means juggling a hundred things at once. Robin’s workplace operations dashboard brings it all into one view so nothing slips through the cracks.
Use the dashboard to:
- Monitor the health of your workplace at a glance
- Track devices, visitor activity, meeting services, and delivery volume
- Stay ahead of issues before they become fire drills
No more tab-hopping or tool overload. From employee feedback to AV setup requests, Robin gives workplace teams the visibility and control to keep things running smoothly without the daily scramble. To access the dashboard, click on your user profile image at the top right of your screen and select ‘Workplace Dashboard’ from the dropdown.
Click here to learn more about the workplace operations dashboard.
Availability: Available now for all admins.
Note that the specific sections and actions available to you may vary depending on your user permissions.
Insights on Demand with Robin’s Analytics AI Assistant [Early Access]
Admins already use Robin to make sense of their office data. Now, the Analytics AI assistant takes it further by giving you answers in seconds, no spreadsheet required.
Whether you're troubleshooting crowded anchor days or planning a move, the AI assistant acts like a workplace analyst on call 24/7. Just ask a question (like “Which rooms had the most cancellations in the past 30 days?”), and it delivers a formatted, filtered response ready to share or act on.
Here’s what you can do:
- Uncover usage trends across buildings, spaces, and teams
- Surface problems like ghost meetings or no-show bookings
- Go from “I think” to “I know” in less time, with less guesswork
Availability: Early access for Advanced Analytics customers. Not using Advanced Analytics? Reach out to your CSM to learn more.
More on the Analytics AI Assistant here.
Reserve Parking Spots and Lockers With Ease [Early Access]
Robin now supports reservable parking spots and lockers, giving employees access to more of the resources they need, and admins more control over how they’re managed.
This update includes:
- Support for parking lots, garages, and lockers as bookable resources
- Policies to limit one desk and one parking spot per person, per day
- Overlapping booking controls for better space management
- Grouping, sub-categories, and updated UI to help users find what’s available
- Support for booking via mobile and the new interactive map (map beta required)
Availability: Reach out to your CSM to gain early access.
What Else is New
Smarter Meeting Services, in Robin and Outlook
Whether you’re working in Robin or directly in Outlook, managing meeting logistics just got easier.
New in Outlook: Robin’s updated Outlook add-in helps simplify room coordination without leaving your calendar.
- Attendees can now propose space changes directly in Outlook. This makes it easier to coordinate shifts for large or complex meetings
- See space responses at a glance. Busy, Accepted, Declined, and more now appear right on the room card, so there's no need to hover or guess
New in Robin: We’ve also made it easier to manage meeting services in Robin.
- Attach files and auto-generate PDFs for meeting requests—perfect for sharing orders or creating quick invoices
- Export individual service tickets to send directly to vendors, even if they don’t use Robin
From initial scheduling to setup and support, Robin gives you the tools to coordinate every meeting, wherever you work.
Availability: Available now for all customers.
A Fresh Experience for Robin’s Analytics
We’ve refreshed the Robin analytics experience to make it easier for every customer to find and act on the data that matters most. You’ll now see new dashboards like Desk Insights, Space Insights, and Executive Insights, along with a cleaner layout that makes navigation faster and more intuitive.
We’ve also consolidated some dashboards to reduce duplication and updated the interface for a more focused experience. While things may look a little different, nearly all of your existing data is still right where you need it.
Click here to review the updates.
Need more flexibility?
Advanced Analytics gives you access to:
- Custom reports tailored to your workplace questions
- Unlimited historical data (compared to the 90-day standard)
- Drill-down functionality to move from trends to specifics in seconds
- Scheduled reports and smart alerts for leadership
- Integration with your existing systems through the Analytics API
Reach out to your CSM to see what’s possible with Advanced Analytics.
New Access Control Integration: Genea
You can now integrate Genea with Robin to make check-ins even easier. When employees swipe their badge at a Genea-controlled door, they’ll be automatically checked into Robin.
It’s a simple way to improve data accuracy and reduce manual check-ins, all while keeping your workplace secure and efficient.
Export and Share Move Information
Admins can now export drafted assignment changes from Scenario Planning to simplify coordination with movers and facilities teams. The CSV export includes everything they need—who’s moving, from where, and to where—even if they don’t use Robin.
Exports are delivered in a clean CSV format that will include Building, Floor, Employee name, Previous desk, and New desk.
Updated Permissions Page for Easier Navigation
The Permissions page now uses a cleaner, tabular format, making it easier to scan and find exactly what you're looking for. No more digging, just quick, organized access to permission settings.
On-Site Check-In Behavior Now Matches Intent
Now, when someone checks in on-site—like with a badge swipe—they’ll be checked into their desk even if it’s before the remote check-in window. This update ensures early arrivals are recorded properly while still preventing remote check-ins from home.
Better Attendance Tracking Starts With “Who’s In”
We’re improving how attendance is displayed across Robin, starting with updates to the Who’s In view on the home screen. Instead of a basic checked-in status, you’ll now see:
- Confirmed on-site check-ins via badge or Wi-Fi
- Remote check-ins where presence is unverified
- Scheduled status for anyone expected in but not yet checked in
The updated column is live for all users, with more enhancements coming soon, including a revamped Roster page.