Customize room display scheduling configurations

Room displays offer several meeting controls by default. People can create impromptu events and change existing ones, for example to start or end early. You can adjust these controls to fit your office's needs.

Room display scheduling configurations

These are the available settings and what they do:

• Impromptu meetings: Let people start a new meeting immediately if the space is free.
• Same day booking: Let people book the space for an available time. Bookings are anonymous. Requires the "Impromptu meetings" setting to be enabled.
• Allow booking with QR Code: Turn on QR code booking and let users attach their calendar events to their booking from the room display. The Robin mobile app is required.
• Max Impromptu meeting length: Set a maximum length for events booked from the display. It must be less than or equal to any general scheduling policies set for the space.
• Meeting check-ins: Show a check-in button for each meeting. A check-in marks the space as occupied. This setting is required to cancel abandoned meetings.
• Abandoned meeting protection: Remove "ghost meetings" from the room's calendar automatically if nobody checks in. Learn more about abandoned meeting protection.
• Abandoned Threshold: The time to wait before Robin cancels an unconfirmed meeting.
• Strikes for recurring events: The number of consecutive abandoned meetings before Robin permanently removes the space from a recurring series.
• Start meetings early: Let people check in to their meeting early if the space is free.
• End meetings early: Let people end their meetings early. This shortens the calendar event.
• Extend meetings: Let people extend the current meeting if more time is available.

Admin access and restrictions

Restrict display management: Set a 4-digit PIN to restrict certain room display features to admins. These features are Send Error Logs and Pair with a new space. Both are in the Space Info menu on the display.

Update room display settings

Admins can update room display settings for an office building or for one room from the web dashboard.

Office building settings

1. Go to Manage > Offices, then select an office location.
2. Select the Display settings tab.
3. Go to the Display scheduling section to see all available settings.
4. Use the toggles to set up the settings that work best for your organization.

Individual room settings

1. Go to Manage > Offices, then select an office location.
2. Select a specific space.
3. Find the "Display Scheduling" settings section.
4. Use the toggles to set up the settings that work best for your organization.

Change other display settings

To change other settings for your display, you can also:

• Customize your display's appearance
• Adjust brightness settings to save battery
• Hide meeting details and set meeting privacy