Customize room display scheduling configurations

Room displays offer several meeting control options by default, including the ability to create impromptu events and modify existing ones (like starting or ending early). You can adjust these controls to best fit your office's needs.

Room display scheduling configurations

Here's a breakdown of the available settings and what they do:

• Impromptu meetings: Allow people to immediately start a new meeting if the space is free. 
• Same day booking: Allow people to book the space for an available time. Bookings are anonymous. Requires the "Impromptu meetings" setting to be enabled. 
• Allow booking with QR Code: Enable QR code booking and allow users to attach their calendar events to their booking from the room display. The Robin mobile app is required. 
• Max Impromptu meeting length: Set a maximum length for events booked from the display. This must be less than or equal to any general scheduling policies set for the space.
• Meeting check-ins: Show a check-in button for each meeting. Checking in will mark the space as occupied. This setting is required to cancel abandoned meetings.
• Abandoned meeting protection: Automatically remove "ghost meetings" from the room's calendar if nobody checks in. Learn more here. 
• Abandoned Threshold: The amount of time to wait before an unconfirmed meeting is canceled.
• Strikes for recurring events: The number of consecutive abandoned meetings before the space is permanently removed from a recurring series.
• Start meetings early: Allow people to check in to their meeting early if the space is free.
• End meetings early: Allow people to end their meetings early, shortening the calendar event.
• Extend meetings: Allow people to extend the current meeting if more time is available.

Admin access and restrictions

• Restrict display management: Restrict certain room display features to administrators by setting a 4-digit PIN. These features include Send Error Logs and Pair with a new space; both can be found from the Space Info menu on the display.

How to update room display settings

Admins can update room display settings on the office building or room level from the web dashboard.

Office building settings:

1. Navigate to Manage > Offices, then select an office location.
2. Select the Display settings tab.
3. Go to the Display scheduling section to see all available settings.
4. Use the toggles to configure the settings that work best for your organization.

Individual room settings:

1. Navigate to Manage > Offices, then select an office location.
2. Click on a specific space.
3. Locate the "Display Scheduling" settings section.
4. Use the toggles to configure the settings that work best for your organization.

Changing general behavior

Looking to modify other settings for your display? You can also: 

• Customize your display's appearance 
• Adjust brightness settings to conserve battery
• Hide meeting details and meeting privacy