Getting Started: Setting up your workplace

First time setting up an office with Robin? You're in exactly the right place. Follow this checklist and you'll be up and running in no time.

• Build and customize your office building
• Create interactive office maps
• Connect your calendar system
• Add room calendars
• Set up user authentication and provisioning
• Choose how your users will interact with Robin
• Launch
• Where to find help

Build & customize your office building

• Start building your office under Manage > Offices.
  • • Add your building, then click the building name to view and edit building details like working hours, timezone, and address.
    • Add floors to your building and assign a map for each floor. If you haven’t set up a map yet, reach out to your account manager so we can convert your floor plans!
    • Add spaces to your building.
    • Set scheduling policies and desk policies for your entire building at the bottom of the building page.
• Customize your organization with branding.
• Add your own custom amenities options under Manage > Amenities, so users can easily find exactly which rooms or desks are equipped with the tools they need.
• Want to set up your own health check survey to go out with every desk reservation? Visit Manage > Integrations > Health Checkpoint.
• [Premier only] Do you need to restrict who is allowed to sit where or have special roles for managers who can assign and reserve seats for others? Set up groups and permissions.

Create interactive office maps

• From a floor map, place spaces and add points of interest for your users to navigate the office easily. 
• Add desks to your maps using the Desk Layout Tool.
• Configure your floorplan to define desk types across your office and show which desks are available to be booked with distance planning.
• Have assigned seats? Right this way.