Getting Started: Setting up your workplace

First time setting up an office with Robin? You're in exactly the right place. Follow this checklist and you'll be up and running in no time.

• Build and customize your office building
• Create interactive office maps
• Connect your calendar system
• Add room calendars
• Set up user authentication and provisioning
• Choose how your users will interact with Robin
• Launch
• Where to find help

Build & customize your office building

• Start building your office under Manage > Offices.
  • • Add your building, then click the building name to view and edit building details like working hours, timezone, and address.
    • Add floors to your building and assign a map for each floor. If you haven’t set up a map yet, reach out to your account manager so we can convert your floor plans!
    • Add spaces to your building.
    • Set scheduling policies and desk policies for your entire building at the bottom of the building page.
• Customize your organization with branding.
• Add your own custom amenities options under Manage > Amenities, so users can easily find exactly which rooms or desks are equipped with the tools they need.
• Want to set up your own health check survey to go out with every desk reservation? Visit Manage > Integrations > Health Checkpoint.
• [Premier only] Do you need to restrict who is allowed to sit where or have special roles for managers who can assign and reserve seats for others? Set up groups and permissions.
• [Requires desk floor plans] Need a way to manage your hybrid workforce? Create passes for in-office, hybrid, and remote employees with Office Pass. Passes allow employees to book & check into their desks on designated days, and can help teams manage and monitor capacity as their offices reopen.

Create interactive office maps

• From a floor map, place spaces and add points of interest for your users to navigate the office easily. 
• Add desks to your maps using the Desk Layout Tool.
• Configure your floorplan to define desk types across your office and show which desks are available to be booked with distance planning.
• Have assigned seats? Right this way.